What does the Regatta Chair do?
1) Manages local assets/personnel – US Sailing manages the on-the-water component
2) Runs “the show” on land
a) Manages timeline and budget - take advantage of US Sailing resources available here.
b) Manages the official schedule to avoid multiple versions causing confusion
c) Assembles a team to help with the event; delegate early
3) Works with the National Chair on finalizing the NOR
4) Seeks out and vets PRO
a) Discusses choice w/ National Chair who has final authority
b) Determines compatibility to event (i.e. suitable for kids, experience in specific format such as Team Racing & etc)
c) Follows US Sailing Championship Policy for Race Management
d) Gives the SIs template to the PRO early
5) Provides information on other local judges
6) Makes sure SIs stay “on schedule”
a) Facilitates communication between PRO and the Chief Judge regarding the SIs
b) Establishes contact w/ PRO to provide desired staffing levels
7) Asks PRO and CJ what they need while on the water (specifically) during the event
a) What kind of boat do they prefer working from?
b) How many do they need (judges)?
c) How many dedicated RC boats?
d) Is responsible for gathering ALL the gear necessary to run these races and put it on the RC boats in advance
e) Tells PRO how many safety boats you will provide, on the water, FOR THE ENTIRE EVENT (including clinic). Be sure to have enough proper safety boats for the event, i.e., dinghy regattas must have inflatable ribs!
8) Selects and develop local sub-chairs
a) Housing - develops the Housing Plan
b) Yacht Club Board of Director Liaison
c) Local Race Committee Liaison
1) Maintains gear for RC, CJ, Mark Set, Coach, Safety boats
9) Scoring
a) Must be practiced with scoring program
b) Develops plan to quickly tabulate results; i.e. phoning in results from the water or other technologies
c) Prepares competitor list and results for RC daily before they leave the water
10) Transportation - develops the Transportation Plan
a) Prepares a welcome package to sailors to download upon entry
11) Safety/Medical - develops the Safety Plan
12) Food
a) Makes water and food available to ALL volunteers daily
b) Make sure coaches and RC know where water for competitors is stored and refillable water stations are kept full
13) Power Boats/Safety Boats
a) Procures additional RC boats and coach boats as needed
b) Procures and organizes schedules and personnel for Spectator and Lunch boats, etc.
c) Is responsible for fueling and security of borrowed power boats
d) Provide enough coach boats and the proper kind; work with the Head Coach
15) Communication/PR
a) Contacts US Sailing media staff prior to event
b) Is the local media contact
c) Prepares cell phone lists for PRO, CJ, Mark Set, OA, Regatta Chair, Scorer, Head Coach on a card to be given out to those who need them
d) Web site liaison - coordinates with Communication/PR Chair
e) Program and other printed materials
15) Shore-side foreman
a) Prepares dry sail area
b) Manages daily launch and retrieve activities
c) Maintains order in the lot
16) Social/Entertainment
17) Local Weather guru
a) Prepares a local knowledge briefing for event
b) Either delegates or assumes responsibility for making daily weather info available
c) Maintains a shore-site watch on quickly changing weather situations
18) Maintains full and frank communication with the PRO
a) Asks the PRO for feedback after each day on the water
b) Tell them your concerns, if any
c) Do they need anything else?
Updated January 2012